Both, the EU as well as NonEU nationals have certain obligations when entering the Czech Republic. Please make sure to fulfill all obligations in order to ensure a legal stay in the Czech Republic.
European Union nationals aren't obliged to obtain a visa for the purpose of studying in the Czech Republic. However, they can voluntarily apply for a Temporary Permit if they wish to.
If staying in private accommodation, EU nationals must register themselves at the Foreign Police within 30 working days after their arrival. Not fulfilling this lawful requirement can lead to a fine of 3000 CZK (120 EUR).
If you are staying in the dormitories, the dormitories will do the registration automatically for you.
Long-term Visa or Residence Permit Applying
Non-EU nationals must apply for a long-term visa OR a long-term residence card for the purpose of studying in the Czech Republic. It is up to your consideration which type of permit you choose, however, bear in mind that there are specific obligations connected to each type, especially after your arrival to the Czech Republic.
An application can be submitted at a Czech embassy abroad. You are obliged to submit the application only at the Czech Embassy in the state of which you are a citizen or which issued your current travel document, or in the state in which you have a long-term or permanent residence permit. You do not have to meet these conditions if you are a citizen of a state presented in the list of countries whose nationals are entitled to apply for a long-term visa at any Czech Embassy whatsoever.
Erasmus Mundus students (IMATEC, IMETE, MMESD), please apply for a long-term residence card with a validity of 2 years (the whole course of your studies) so that you can stay in the other partner countries too. Be informed that should you get a visa with a validity shorter than 2 years, you will, most probably, need to apply for a long-term residence card in the partner country too.
HOW TO PROCEED?
- Decide which type of permit you want to apply for: a long-term visa or a long-term residence card
- Read information on the website of the Czech Ministry of Interior and start gathering the required documents
- BSc and MSc students: Fill in this form to provide the admission officer with the necessary information for delivery of the Acceptance Letter and Accommodation Pre-Agreement
PhD students: Contact your supervisor
IMETE students: Arrange DHL to collect the Acceptance Letter and Accommodation Pre-Agreement
- UCT Prague will send you Acceptance Letter and Accommodation Pre-Agreement by DHL (+Student Agreement in case of IMATEC students)
- Download an official application form for a long-term visa or a long-term residence card and fill it in (see guide here)
- Schedule an appointment at a respective Czech embassy for your country / Inform UCT that you wish to be nominated for a visa facilitation project Režim student
- Sign Accommodation Pre-Agreement received from UCT
- Double-check that you possess all documents required at the Czech embassy (photos, proof of funds, criminal record...)
- Inform the admission officer about the assigned date of your appointment at the embassy / If the nomination for Režim student is successful, an appointment day will be assigned to you
- Attend the appointment at the Czech embassy and submit a visa/residence card application and the required documents & pay the visa application fee
- Provide proof of medical travel insurance to the Czech embassy and collect the visa
- Arrive in the Czech Republic
- If you applied for the long-term residence card, visit the Ministry of Interior within 3 working days of your arrival to report your arrival, and to schedule a collection of your residence card
An appointment at the respective embassy must be scheduled in order to apply for a long-term visa or long-term residence card. The appointment can be either scheduled by the applicant himself/herself OR applicants from specific countries can apply for an appointment at the Czech Embassy through a governmental project for visa facilitation called Režim Student (Student Mode).
Note that it is more than recommended to arrange a visa appointment at the respective embassy in May at the very latest. The academic year starts in September, and visa approval takes 60–120 days!
Especially applicants from India, Bangladesh, Nigeria, Ghana, Sri Lanka, Bhútán, Chad, Cameroon, Maldives, and Nepal, should apply for the visa AS SOON AS POSSIBLE once they receive the Acceptance Letter and the Accommodation Confirmation. The competition at the embassies in Abuja (Nigeria), Accra (Ghana), and New Delhi (India) is enormous, and the appointment slots are very limited!
WHICH COUNTRY ARE YOU A CITIZEN OF?
If you find your country on this list, contact the admission officer, UCT can nominate you for the governmental project for visa facilitation called Režim Student (Student Mode), which means that you might get a date of the appointment at the embassy sooner than when applying for the appointment yourself.
REŽIM STUDENT – What it is and how it works (Click to open)
Režim Student (Student Mode) is a governmental project designed to facilitate the visa procedure for selected students.
Universities can nominate students from specific countries. The nomination is submitted to the Czech Ministry of Education which decides whether the nomination will be accepted. If a nomination is accepted, the student is then contacted by the respective Czech embassy regarding the date of an appointment for visa/residence card application submission.
The nominations can be sent only on specific dates announced by the Ministry of Education.
When nominating a student, the university must submit the following documents:
- Diploma/Graduation certificate
- Acceptance Letter
- Certificate of Nostrification / Recognition Certificate / Confirmation of Accreditation of a Study Programme that you graduated from issued by your school / IAU number of the university
The Ministry of Education has 3–5 working days to process the nominations and based on certain criteria choose, which nominations are accepted.
If the nomination is accepted, then the Embassy assigns an appointment for the student – the appointment is usually assigned within 1–4 weeks. If the application for the visa/residence card is complete and alright, the embassy sends all documents to the Czech Ministry of Interior, and the Ministry of Interior then has 60 days to approve the application. If the application is approved, the Ministry of Interior contacts the embassy, and the embassy contacts you to schedule an appointment for visa collection.
Universities can nominate students for the project only on these dates:
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Because the approval process may take up to 60 days, and the Enrollment Day of Bachelor's and Master's degree students takes place in the first week of September, it is highly recommended to nominate a student on June 9 at the latest so that the visa is issued on time.
Students, who applied for a long-term visa, get a visa sticker with a validity of 365 days (usually) and MULTI entries to the Czech Republic. Students with long-term visa who do NOT stay in dormitories, must, within 3 days after their arrival, visit the Department of Foreign Police to report their arrival.
Students, who applied for a long-term residence card, get a visa sticker that authorizes them to enter the Czech Republic (SINGLE entry, authorized stay up to a maximum of 60 days). They must visit the Czech Ministry of Interior within 3 working days after their arrival to report their arrival and provide biometrical data (which means that the Ministry of Interior will take a photo of you and also scan your fingerprints in order to issue a residence permit card). After this procedure, the student is provided with a date of collection of the residence permit card (which may have a validity of 1–2 years).
APPOINTMENT AT THE EMBASSY
Make sure to arrive at the appointment at the Embassy on time! Not arriving at the appointment at all or being late will result in postponing the process of obtaining the visa. In some cases, you may not be given another time slot to visit the Embassy which will result in the impossibility to arrive in the Czech Republic for the Enrollment day and your non-acceptance to the studies!
As a result of being parties to the International Treaty on Cooperation in the Area of Health and Social Security, medical travel insurance is not required from citizens of Bosnia and Herzegovina, Croatia, Cuba, Japan, Macedonia, Montenegro, Turkey, and Serbia. The same exception applies to participants of the Erasmus Mundus program, Fulbright scholarship program, European Voluntary Service of the EC Youth in Action programme, as well as holders of the European Health Insurance Card (EHIC) issued by another EU member state and a GHIC card issued by the UK.
COMMUNICATION WITH THE EMBASSY
Kindly note that UCT Prague cannot legally help you with the visa appointment at the embassies, this is a responsibility of yours. You are also responsible for collecting all the required documents.
Please check the embassy website and follow their instructions and requirements. Note that the requirements vary from country to country, make sure to have the correct information related to your citizenship.
Please bear in mind that UCT Prague cannot communicate with the embassy or Ministry of Interior on your behalf. Information about your visa status is confidential and cannot be provided to UCT Prague. We understand that it might be stressful to wait for the embassy to contact you, however, note that during the summer, embassies are extremely busy. Once the visa is ready to be collected, you will be contacted.
UCT Prague does not provide any assistance or invitation letter for your friends/partners/family members. In such a case, you shall follow the instructions on the website of the Ministry of Foreign Affairs of the Czech Republic and the respective embassy of the Czech Republic.